Guide: How to Load Instruments into Transactions (Refresh Data)?
Overview
This guide explains the process to load any missing instruments into your transactions and refresh the data to ensure all relevant instruments are accurately reflected.
Key Terminologies
Term | Description |
|---|---|
Missing Instruments | Refers to any instruments that, for various reasons, are not currently included or visible in transaction data. |
Refresh Data | The process of updating transaction records to include any recent changes, such as newly added instruments or modified data. This ensures the latest data is reflected in reports and analyses. |
How to load missing Instrument into Transactions?
When System receives Transaction Information it is possible that Security is missing in the database. In this case, Transaction is to be created with empty Instrument and Manager has to load Instrument and update the data.
How it looks when transaction with missing instrument is received?
Missing Instrument Transactions appear in the Error list of transactions. They have Missing Instrument error and the field with the Instrument is highlighted in Red color. Missing Instrument identifier is also written in the error.
How should I fix the error?
There are different ways how to fix the error, it depends on the Missing Instrument type.
Missing Instrument is identified and it exists in Bloomberg
To add Instrument(s) into transaction:
Click on the Missing Instrument Error
Load Instrument using Instrument Search window
Once Instrument is loaded it will be automatically added to the selected transaction
Send transaction to reprocessing using “Refresh Data” button. It is necessary to update transaction details and send transaction for automatically matching it.
If you have several transactions with the same missing Instrument they will be automatically reprocessed when you trigger “Refresh Data” button. System will search for transactions with the same error and missing identifier; when such transaction is found, its Instrument will be updated to the newly loaded info.
What is the "Refresh Data" Function?
ReLuna platform’s “Refresh Data” function is a system feature that updates transaction records to ensure all recent changes, such as added or modified instruments, are reflected in the current data view. This function is essential for synchronizing the data, especially after loading new instruments or making adjustments to existing ones.
Permission Requirements: can vary based on the user role and may be restricted to certain groups.
When to Use the Refresh Data Function
New instruments have been loaded into the system but are not yet visible in the transactions.
Data adjustments or updates have been made and need to be reflected in the transaction view list.
There is a need to verify that all data, especially recent entries, are up-to-date and accurately displayed.
Where to Find the Refresh Data Functions in the System
Option 1: Refresh Data from the All Transactions Tab
Go to the Transactions > All Transaction tab from the main dashboard to view all transaction records.
Find Refresh Data button to update transaction records with the newly added/edited instrument changes.
Then, the All Transactions list is updated from previously missing instrument details that now appear in the transaction records.
Option 2: Refresh Data from the Transactions Tab in a Specific Portfolio
Navigate to the Portfolios tab module from the main dashboard.
Access the specific Portfolio; go to the Transactions tab to see transaction records specific to this portfolio.
Find the Refresh Data button to synchronize the transaction data, reflecting all newly added/edited instrument changes.
Then, the data gets sent and saved successfully. If not, the system throws an error message.