Transaction Management

1. Introduction

The Reluna platform enables you to manage a wide range of transactions that impact your portfolios— whether you are buying securities, making transfers or processing corporate actions. Transactions can be created automatically from bank integrations or added manually through the platform.

This guide will help you:

• Navigate the Transactions tab on the platform or from Portfolios

• Understand available transaction types

• Create and approve transactions with varied source

• Use the Simple/Advanced Forms for detailed transaction entry

1.1. Purpose

To give you full control and visibility into your transactions—from creation to approval—ensuring accurate and up-to-date portfolio data on the platform.

2. Understanding Sources of Transaction Creation

Transactions can originate from various sources based on the platform or subscriptions. Some require manual matching while others are auto-processed using predefined rules, such as:

2.1. Accessing the Transactions Tab

1. From the top menu, click Transactions.

2. You will be redirected to the All Transactions dashboard with categorized counters:

   1. Active Transactions – shows all successfully created transactions

   2. Pending Transactions – transactions awaiting approval or matching

   3. Missing Instrument – transactions with unlinked instruments

   4. Missing Bank Account – where the bank account is not defined

   5. Error Transactions – incomplete or incorrect entries

These real-time counters help you track operational issues and prioritize transaction clean-up.

Deactivated transactions are excluded from counters.

4. Click the ➕ icon in the top right to create a new transaction.

3. Creating a New Transaction

After clicking the ➕ icon:

• Select a Transaction Type (e.g., Buy, Fee, Income, etc.)

• Choose the form type:

  • Simple Form – for basic inputs

  • Advanced Form – for full field-level entry (covered below)

👉 To understand which form to use (Simple or Advanced), click here.

4. Managing Transactions in Bulk: Activate, Approve and Deactivate

The Reluna platform now offers enhanced control over transaction statuses via three new bulk actions: Activate, Approve and Deactivate. These actions can be performed directly from the Transactions tab and allow you to manage multiple transactions simultaneously based on their status.

4.1. Approving & Activating Transactions

Activation reinstates previously deactivated transactions (with Error status reason) so that they are again included in portfolio calculations. Approval is the preceding confirmation step that typically applies to transactions in a Pending state.

How to Approve or Activate Transactions:

• Go to the Transactions Tab on dashboard.

• Navigate via the top menu > Transactions tab.

• Use checkboxes to select individual transactions or click Select All.

• Click “Approve” or “Activate”:

  • The “Approve” button is shown for transactions in a Pending state.

• The “Activate” button is shown for transactions with an Error status.

4. Set Status Reason

• Default reason for Approve is Confirmed.

• Enter a required comment explaining the approval.

5. Click “Save” and the selected transactions are updated accordingly. Portfolio positions and relevant counters are recalculated.

When to Use Approve or Activate

• Finalizing reviewed transactions from an import or integration.

• Reinstating previously erroneous transactions after correcting data.

• Moving from Pending to active status after review.

• Re-activating after resolving missing instrument or bank account links.

4.2. Deactivating Transactions

Deactivation is a way to temporarily or permanently exclude transactions from analytics and processing without deleting them. This is especially useful for correcting errors or cleaning up data.

How to Deactivate Transactions:

• Click on the Transactions tab from the main navigation.

• Choose transactions using checkboxes or select all.

• Click “Deactivate”.

• The window opens where the default status reason is Error but you may choose from options like Duplicate, Missing Instrument, etc.

• Include a short explanation (required) to describe the deactivation reason.

• Click “Save” and then the transactions are excluded from calculations and reports.

When to Use Deactivate

• To remove incorrect or duplicated transaction entries.

• Temporarily exclude transactions awaiting further review.

• Cleaning up irrelevant or outdated transactions from older data imports.

4.3. Notifications and Feedback

After performing any bulk action (Activate, Approve, Deactivate), the platform displays a notification:

5. Available Transaction Types on Reluna

Below are high-level transaction types supported on the Reluna platform:

See Also

• Understanding Simple and Advanced Transaction Forms on the Platform

• Understanding the Matching Mechanism on the Platform

• How to Manually Import Transactions on the Platform?

• How to Use the Amalgamate Function for Transactions?